Facilities Administrator


Main Responsibilities :

  • Manage the development, maintenance and improvement of various databases and reporting tools, ensuring information is accurately recorded , kept up to date at all times and ensuring confidentiality.
  • Responsible for the input into management reports, including the collation, verification and presentation of management information in line with contractual requirements.
  • Responsible for all HR forms and returns, including monthly absence returns and absence form, holiday records and ensure that the correct process for recruitment and leavers is adhered to.
  • Manage the review, and upkeep of local operating procedures.
  • To maintain the company’s business continuity at all times and review Business Continuity Plans to the required frequency.
  • Process change control requests/contract variations and upload to data base on SharePoint.
  • To raise local variable purchase orders and provide support and training to local teams where required.
  • Meeting coordination, attend meetings and take minutes as required.
  • Assist team members with coordination and collation of information as requested.
  • Regularly review Workplace Intranet and provide support to update and amend pages as required.
  • Manage administrative services provided to the facilities management team, proactively dealing with all issues and reporting into the Facilities Manager team.
  • Customer satisfaction is to be maintained at the highest level by providing a high quality and pro-active service.
  • Ensure that any customer concerns are dealt with effectively and communicated accordingly.
  • Input and encourage participation into One Team programme.

 Personal Background and Interpersonal Skills:

  • Sound working knowledge of best practice in managing administrative systems.
  • Some understanding of HR administrative systems.
  • Excellent computer literacy skills including Word, Excel, PowerPoint etc.
  • Organised and methodical approach to managing administrative systems.
  • Broad experience of managing FM operations.
  • Customer focused approach and excellent relationship building skills.
  • Proactive, flexible approach and a good team player.
  • Ownership of outputs and attention to detail.



The job holder must have:

  • Education to ‘A’ level standard


The job holder would be at an advantage if they have:

  • Education to degree standard


3 in Shanghai, 2 in Chengdu, 1 in Beijing, 1 in Guangzhou, 3 in Shenzhen


If you are interested in this position, please submit your resume to helen.huang@adenservices.com;  we will treat your application with confidentiality.